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Email your resume and cover letter to jobs@theherbfarm.com. After reviewing resumes, we will contact potential candidates for further information, conversation, application, etc.

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Join The Herbfarm Team

Positions Available
  • Fine Dining Server-Full or Part Thyme
  • Dishwasher/Polisher/Prep at The Herbfarm-Temporary
  • Herbfarm Pastry Cook.
  • Herbfarm Cook.
  • Sommelier at The Herbfarm
  • General Manager of Guest and Staff experiences

    Bookkeeper-full charge--20-25 hours--Restaurant and Retail

    Supervisor

    Carrie Van Dyck, Owner, GM

    Overview

    Produce accurate and timely budget to actual reports, balance sheets, cash flows, and P&Ls by processing myriad incoming data from small multi-department, family-owned restaurant and retail business run on accrual accounting-currently running Quickbooks Pro with our history in MS Great Plains Dynamics. We use MS Excel for comparative reporting.

    More

    Sales are processed in separate, MS Access based proprietary system. Daily reconciliation of sales. Gift Certificate Management. Cash, Checking (4) & GL reconciliation. Journal Entries. Minimal AR. 4 different Inventory. AP includes matching PO to invoices as well as reconciling credit cards. Departmental tracking of sales and expenses. Monthly and 1/4ly taxes (PR by Heartland, Annual reports and taxes by CPA). Produce weekly, monthly, and quarterly financials. Budget tracking/comparison. Daily cash control and communication with bank. Keep organized files anyone can access successfully.

    Experience and Qualifications

    •3+ years of full charge, accrual based bookkeeping-some in retail business.
    •Experience in Quickbooks.
    —MSDynamics expertise a plus.
    •Intermediate plus level on MS Excel
    •Thorough understanding of debits & credits, journal entries, P&L, and balance sheets.

    Skills needed

    • Strong communication verbal and written
    • Organized multi-tasker
    • Observant, Critical Thinker

    Character traits

    •Honest
    •Detail Oriented
    •Self-Motivated, works well on own
    •Dependable
    •Calm under pressure
    •Accurate and efficient
    •Management perspective

    Hours/Schedules

    Flexible. Monday will be busiest day unless you work one of the weekend days for a few hours.

    Benefits and Compensation

    •Hourly at market rate or as contract employee.
    If Hourly:
    •Discounts: Wine, Dining, Gifts, Spa, Hotel
    •Paid Vacation: 1 week, 2 weeks then 3 weeks per year after 5 years of employment
    •Good Health Days: Up to two per year - paid days off for being healthy
    •Participate in employer matched 401K plan after one year of service
    •Working for a company you can feel proud to be a part of
    •Educational support offered on an individual basis

    Would be successful when

    First 4 Weeks
    DAILY
    • Daily sales transfers from YES to QB including finding solution to trouble spots.
    • Cash/OS Check report Mondays and Fridays
    • Understanding of AP input and files
    • Understanding details of reconciling Gift Certificates-YES to QB
    • Cash management: Deposits, Petty Cash balancing, and Bank transfers

    WEEKLY
    • Budget to Actual report weekly (includes time cards, sales, food costs)
    • Response to all AP Inquiries within 3 weekdays of receipt.
    • Credit Card expense control
    • Employee reimbursement receipts
    • Meet with CVD

    BI-WEEKLY
    • PR Prep
    • Bi-weekly AP report
    • Bi-weekly AP check run
    • 401K transfer
    • Input of PR reports to QB

    MONTHLY
    • AP/AR-Willows Lodge reconciliation/housekeep/utility estimates
    • Sales and B&O tax submittal
    • Inventory reconciliation-Wine, Pantry, Retail, Food
    • Starting balancing of Balance Sheet accounts
    • Work with Tom on monthly reports and Month end by the 15th

    GENERAL
    • Maintaining an organized, tidy work area
    • A thorough understanding of physical accounting files here and in storage
    • Familiarity with chart of accounts
    • Tour property, meet salaried staff, dine at The Herbfarm
    • Gaining a working knowledge of YES
    • Maintain positive vendor relations
    • Maintain positive employee relations
    • Avoid late fees and penalties

    ONGOING
    • Whatever else needs to be done
    Within 3 Months
    All of the above AND

    MONTHLY
    • Balance all balance sheet accounts with documentation by 10th of month
    • Month End GL entries-COGS/Loans/GC etc.
    • Comparative Financial Statement Input by 18th
    • Stay on top of 1099 files
    • Budget to Actual reports for Rest, Garden, Wine, Admin by 20th
    • AR-Farm billing, Book Sales to Poppy
    • Month End closing by 12th of month

    QUARTERLY
    • L&I submittal
    • Excel Financial Statements for Investors with CFO2GO
    • Mint Financials

    TWICE PER YEAR
    • Good Health calculation-Jan and July
    • Doctor Says forms

    ANNUALLY
    • Familiarize with Year End to do list
    • Staff Trip employee tracking
    • Year End to CPA Firm for HF and Mint
    • Year End Journal entries into HF software from CPA
    • 1099s and W2 distributed
    • Gift Certificate annual write down for taxes
    • Personal property tax affidavit to CVD--March

    ONGOING
    • Maintain accurate Accounting Produce Manual (updates and new)
    • Maintained accounting and vendor paper files for easy access by others
    • Process PR when CVD out of town
    • Manage Employee Emergency Contact Info
    • Manage Employee Insurance/HR with CVD
    • Oversee Credit Card processing challenges/rates
    • Log On file
    • Subscription Management-Magazine, memberships